--- title: "Features: everything for a correct invoice · EenFactuurMaken.nl" description: "Every EenFactuurMaken.nl feature explained: KvK and VAT fields, sequential numbering, reverse charge, KOR, intra-EU supplies, export, credit notes, reminders with statutory collection costs, a QR code to pay, UBL/Peppol, API and MCP server." url: "https://eenfactuurmaken.nl/en/features" markdown_url: "https://eenfactuurmaken.nl/en/features.md" language: "en-GB" --- Features # Everything for a correct invoice. Nothing you don't need. EenFactuurMaken.nl does one thing: invoices. Creating, checking, sending, chasing and keeping them. Without bookkeeping modules you'd never open anyway. Create ## Making an invoice takes less time than making coffee A tidy editor with a live preview. You see exactly what your customer will see. - ### Editor with live preview Lines, discounts and a VAT rate per line, with a preview that updates as you type. Totals and VAT work themselves out, down to the cent. - ### Customers and products Save customers, regular products and your hourly rate. Next time you fill them in with one click. - ### Duplicate Same job as last month? Duplicate the invoice. The dates move to today by themselves. - ### Your logo and your colours On every plan Upload your logo, pick your colours and switch between three invoice styles: classic, modern and minimal. On the free plan too. - ### Four languages Invoices in Dutch, English, German or French, including the right legal wording in that language. - ### PDF and e-invoice Every invoice as a neat PDF and as a UBL file (Peppol BIS 3.0 and NLCIUS) that bookkeeping software reads straight in. - ### Guided start New After you sign up we walk you through it step by step: your business details, your invoice style, your first customer and your first invoice. - ### Invoice without an account New Need to invoice just once? Make an invoice on our site and download the PDF. It all happens in your browser and nothing is stored. [Try the invoice generator](https://eenfactuurmaken.nl/en/invoice-generator). - ### Saved brand styles Pro Several templates with your own font, header and footer texts, and labels. Handy if you trade under two names. VAT and rules ## VAT in plain language Choose how VAT works for each invoice. We apply the right rate and add the mandatory wording. Not sure which situation fits you? Ask your accountant or the Dutch tax office; we make sure the invoice matches your choice. - ### Standard rate Most supplies in the Netherlands: 21%, 9% or 0%, chosen per line. on your invoice: VAT per rate, with totals - ### Reverse charge Your customer pays the VAT, for example when you subcontract in construction. Your customer's VAT number is then required. on your invoice: Reverse charge (btw verlegd) - ### Intra-EU goods (ICP) Goods to a business customer in another EU country. 0% VAT, and we check the VAT number with VIES. on your invoice: Intra-Community supply – exempt (Art. 138 VAT Directive) - ### Services within the EU Services to a business customer in another EU country. Your customer pays the VAT in their own country. on your invoice: Reverse charge (Art. 196 VAT Directive) – btw verlegd - ### Export (goods) Goods going to a customer outside the EU. 0% VAT; keep your own proof of export. on your invoice: Export outside the EU – zero-rated (Art. 146 VAT Directive) - ### Services outside the EU Services to a business customer outside the EU. No Dutch VAT. on your invoice: Not subject to Dutch VAT – place of supply outside the Netherlands - ### KOR (small business scheme) You take part in the Dutch small business scheme. Then your invoice mentions no VAT at all: no column, no line, no VAT number. on your invoice: Exempt from VAT under the Dutch small business scheme (KOR), Art. 25a Dutch VAT Act 1968 - ### Exempt Your service is exempt from VAT, like certain healthcare or education. Your own exemption ground is added. on your invoice: VAT exempt (Art. 11 Dutch VAT Act 1968) **Invoicing in dollars or pounds?** Then we also show the VAT in euros on the invoice, at the European Central Bank rate. We fetch it for you. **Your EU customer's VAT number invalid?** We check it with VIES before you finalise the invoice, and keep the result as evidence. ### What's always on your invoice As required by art. 35a of the Dutch VAT Act and the Trade Register Act. We check it: 1. Your full name and address, and your customer's 2. Your KvK (Chamber of Commerce) number and your VAT number 3. A unique, sequential invoice number 4. The invoice date, and the delivery date if it differs 5. A description and quantity of what you supplied 6. The unit price excl. VAT and any discount 7. The VAT rate and the VAT amount per rate 8. Your customer's VAT number for reverse charge or intra-EU goods 9. The right wording for reverse charge, KOR, exemption or export ### Numbering the way you like it Pick your own format with year, month and a sequence number. The number is only assigned when you finalise the invoice, so there are never gaps in your series. Want to start at 1 again every year? That works too. Examples of invoice numbers | Format | Becomes | | --- | --- | | `{YYYY}-{SEQ:4}` | 2026-0042 | | `F{YY}{MM}-{SEQ:3}` | F2610-042 | | `{YYYY}.{SEQ}` | 2026.42 | | `CN-{YYYY}-{SEQ:3}` (credit note) | CN-2026-007 | ### Credit notes without the headache A finalised invoice is locked, as it should be. Something wrong? Credit the whole invoice or part of it. The credit note neatly references the original, even if that original wasn't made in EenFactuurMaken.nl. And credit notes never count towards your 5 free invoices. Get paid ## Get your money sooner Make paying easy for your customer, and keep track of who still owes you. - ### A QR code to pay An EPC QR code on the invoice. Your customer scans it with their banking app and the amount, IBAN and invoice number are already filled in. - ### Payment link Put your own payment link on the invoice and in the email, for example from your bank or payment provider. - ### Invoice link with 'viewed' Every invoice gets its own secure link. You see when your customer first and last opened it. Switch the link off with one click. - ### Mark as paid See at a glance what's open, what's overdue and what's come in. Plus a handy overview of your VAT per quarter. - ### One-click reminder On every plan Send a friendly payment reminder with the invoice attached. Is your customer a consumer? Then the final reminder states the statutory collection costs (WIK), as Dutch law requires. - ### Automatic reminders Pro Choose after how many days a reminder goes out. We send them, so you never have to think about it again. Send and keep ## Out the door, and neatly filed Your invoice goes out by email with the PDF and UBL attached. Does your customer reply? It simply lands in your own inbox. - ### Send by email On every plan Straight from EenFactuurMaken.nl, with the PDF and UBL attached. Your customer replies to your own email address. - ### From your own domain Pro Send from an address like invoices@yourcompany.com. We help you set up SPF, DKIM and DMARC properly, so your email doesn't end up in spam. - ### Recurring invoices Pro A subscription, retainer or fixed monthly rent? Set it up once and the invoice goes out by itself every period. - ### Keeping invoices On the free plan we keep invoices for 60 days. The 7-year retention obligation is yours: we warn you twice and you download everything as PDF and UBL before anything disappears. With Pro we keep them for 7 years. - ### ZIP export Pro All invoices for a period as PDF, UBL and a CSV overview in one file. Your accountant will love it. - ### Ready for Peppol The UBL file follows Peppol BIS Billing 3.0 and the Dutch NLCIUS rules. Sending directly over the Peppol network isn't something we do yet. [More about e-invoicing](https://eenfactuurmaken.nl/en/e-invoicing). AI and API ## Invoice by simply saying what you want Everything you can do in the app, you can also do through our API. Or let your AI assistant do it via the MCP server. You stay in control: finalising and sending only happen after you approve. - ### MCP server Your AI assistant creates drafts, looks up customers and sends reminders. It signs in securely with OAuth or an API key. - ### REST API, on every plan For your own integrations, with an OpenAPI spec and API keys you can revoke yourself. - ### Readable for AI Every public page also exists as Markdown, plus an llms.txt. So your assistant finds the right answer by itself. Works with, among others: - ChatGPT - Claude - Cursor - Gemini CLI - Copilot in VS Code [Read the MCP docs](https://eenfactuurmaken.nl/en/docs/mcp) - You: Which invoices are still open for customers in Germany? - Assistant: Two: 2026-0038 to Müller GmbH (€2,400, 9 days overdue) and 2026-0041 to Kaffeehaus Lenz (€640, due Friday). Shall I send Müller a reminder in German? ``` # Fetch all open invoices curl https://eenfactuurmaken.nl/api/v1/invoices?status=open \ -H "Authorization: Bearer efm_…" { "data": [ … ], "total": 2 } ``` Security and privacy ## Your invoices are safe with us Invoices contain sensitive data, yours and your customers'. We handle it with care. - ### Hosted in the EU Servers, database and encrypted backups at Hetzner in Germany. All traffic over HTTPS. - ### Passkeys and 2FA Sign in with a passkey, or with two-factor authentication through an authenticator app, with backup codes for when your phone goes missing. - ### Leaked passwords? No. We refuse passwords known from data breaches (via Have I Been Pwned, without ever sending your password). - ### API keys under your control You see a key once and can revoke it at any time. Disconnect linked AI apps with one click. - ### Only you see your data Every request is checked. Finalised invoices can't be changed, and important actions go into an audit log. - ### No tracking No tracking cookies, no ad scripts and no AI reading along with your invoices. We don't sell anything on. [All about security](https://eenfactuurmaken.nl/en/security) Fair is fair ## What we deliberately don't do So EenFactuurMaken.nl stays simple and cheap. No endless menus, just invoices that are right. - **No bookkeeping** No ledger and no VAT return. That's what your accountant or bookkeeping software is for; we hand over everything neatly. - **No bank connection** You mark payments yourself, or your customer pays with the QR code or your payment link. - **No quotes or time tracking** Just invoices. But really good ones. - **No AI making up text** Whatever is on your invoice, you entered or approved it. ## Enough reading. Time to start invoicing. Free for 5 invoices a month. Pro costs €7 a month if you need more. [Start for free](https://eenfactuurmaken.nl/en/signup) [See pricing](https://eenfactuurmaken.nl/en/pricing)